HTU follows the Family Educational Rights and Privacy Act of 1974 regarding student records:
The Family Educational Rights and Privacy Act of 1974, also known as the Buckley Amendment, is a federal regulation that protects the privacy of student education records. It applies to all schools that may receive funds from the US Department of Education. In accordance with FERPA, certain information designated as “directory information” may be released without prior consent of the student, unless the student has forbidden its disclosure, in writing, to the Registrar’s Office. Typically, "directory information" includes information such as name, address, telephone listing, date and place of birth, participation in officially recognized activities and sports, and dates of attendance. The written request must be submitted no fewer than two weeks prior to the beginning of any academic term. It will stay in effect until rescinded in writing by the student. The University will assume that a student does not object to the release of Directory Information unless the student files this written notification. Students may waive their rights under FERPA by completing a Waiver Form, available in the Registrar’s Office.
All information pertaining to a student’s personal life is regarded by the Hudson Taylor community with a deep sense of respect and responsibility. Every member of the Underwood University community has an obligation to protect students from unnecessary inquiry by government agencies, industry, and other groups and individuals into official and unofficial records. Private information such as disciplinary and counseling matters will be released only with the student’s knowledge and written consent. Absolutely no unauthorized access to student records will be allowed. Requests for private information about a student should be referred to the Director of Student Affairs.
Physical student record files are securely maintained in a fireproof cabinet in the Office of the Registrar for a minimum of five years from the date at which the student ceases enrollment Hudson Taylor University. Electronic student records are maintained permanently on Populi SIS cloud storage and on a dedicated hard drive in the Office of the Registrar.